Policies

Privacy Policy

Last updated: February 2026

EverBot LLC respects your privacy. Information you provide is used solely to deliver our programs and services. We do not sell, rent, or share personal information with third parties. Payment information is processed securely through Stripe and Zelle — EverBot does not store payment credentials. Questions: info@everbot.tech.

Children’s Privacy (COPPA)

EverBot’s AI Club programs serve students, including children under the age of 13. EverBot complies with the Children’s Online Privacy Protection Act (COPPA). For more information about COPPA and your rights, visit the FTC’s COPPA page.

What we collect: We collect only the minimum information necessary for enrollment — parent or guardian name, parent or guardian email address, student first name, student last name, and student grade level. We do not collect information directly from children.

How we use it: Information collected is used solely to manage enrollment, communicate program details, process payment, and deliver the program. It is not used for marketing, sold, rented, or shared with third parties.

Data retention: Student enrollment information is retained for the duration of the program session and deleted within 90 days of the program’s end, unless the family re-enrolls for a subsequent session.

Parental rights: Parents and guardians may review, correct, or request deletion of their child’s information at any time by contacting info@everbot.tech. Deletion requests will be fulfilled within 30 days.

School-based programs: For programs operating within schools, EverBot follows the school’s applicable data privacy policies and applicable federal and state education privacy laws, including FERPA where applicable.

Photo & Media Consent

EverBot does not photograph, record, or otherwise capture images or video of students without explicit written consent from a parent or guardian. Consent is collected at enrollment and covers two separate uses — parents and guardians may grant consent for either or both:

• Program use only: Photos or video may be used internally for program documentation and communication with enrolled families. They will not be published publicly or used in any marketing materials.
• Marketing use: Photos or video may be used in EverBot’s marketing materials, including but not limited to the EverBot website, social media, and promotional content. Student last names will never be used in any public-facing materials.

Consent may be withdrawn at any time by contacting info@everbot.tech. Any materials featuring the student will be removed from public-facing channels within 30 days of a withdrawal request.

Any photography or recording by families, other parents, or school staff during EverBot sessions is the responsibility of those individuals and subject to the school’s applicable policies.

Use of AI Tools

EverBot is an AI education and consulting company. We use AI tools in our own operations, including in the research and preparation of client deliverables such as AI Action Plans, written materials, and program content.

AI-generated content is always reviewed, edited, and approved by EverBot staff before delivery. EverBot takes responsibility for all final deliverables regardless of the tools used to produce them.

Client information shared during an engagement is used only within tools and platforms that EverBot has evaluated for appropriate data handling. We do not input sensitive personal, financial, or proprietary client information into publicly trained AI models without client consent.

AI Club Policies

Payment

Zelle. Due within 48 hours of registration. Enrollment confirmed on receipt. Spot released to waitlist if not received.

Cancellations & Refunds

EverBot’s AI Club is a session-based enrichment program. The following terms apply to all cancellations:

EverBot cancels: If EverBot cancels a session due to instructor illness, instructor scheduling conflict, or any other reason within EverBot’s control, affected families will receive a full refund for that session or a credit toward a future session — at the family’s choice.

Outside EverBot’s control: Sessions canceled due to circumstances outside EverBot’s control are not eligible for refunds or makeup classes. This includes but is not limited to:

• School or district closures for any reason (weather, emergency, power shut-off, administrative decision)
• Facility issues at the host location (building lockdown, HVAC failure, loss of utilities, pest control, or similar)
• Natural disasters, severe weather, or acts of God
• Public health emergencies or government-ordered closures
• Any other circumstance beyond EverBot’s reasonable control

EverBot will make reasonable efforts to notify families as early as possible when a session is affected by circumstances outside its control.

Family cancels: If a family withdraws from the program before it begins, a full refund will be issued. Once the program has started, no refunds are issued for remaining sessions.

Make-Up Policy

No make-up classes. Summary and optional at-home activity provided for missed sessions.

Behavior Policy

Students are expected to show kindness, curiosity, and respect toward instructors, peers, and equipment. Disruptive behavior may result in removal from the program. If a student is removed, a prorated refund will be issued for remaining sessions.

Photo & Media Policy

EverBot does not photograph or record students without explicit written consent from a parent or guardian. Consent is collected at enrollment. Parents may grant consent for program use only, marketing use, or both — and may withdraw consent at any time by contacting info@everbot.tech. Student last names will never appear in any public-facing materials. Any photography by families or school staff during sessions is subject to the school’s applicable policies.

Workshop Policies

Payment

Credit card / Stripe at registration.

Cancellations

• 7+ days before: full refund
• 3–6 days before: 50% refund
• Less than 3 days: non-refundable
• Transfer to another person: permitted with 24 hours notice, no charge

EverBot Cancels

Full refund or transfer to future session.

Circumstances Outside EverBot’s Control

If a workshop is canceled due to venue cancellation, power failure, severe weather, public health emergency, or any other circumstance outside EverBot’s reasonable control, registered attendees will receive a full refund or the option to transfer to a future session. EverBot is not liable for travel, accommodation, or other costs incurred by attendees.

Conduct

Disruptive behavior may result in removal without refund.

AI Consulting Policies

How EverBot Consulting Works

All EverBot consulting engagements begin with an AI Clarity Session. This is required regardless of which service you ultimately want — Done For You, Monthly AI Maintenance, or both. The Clarity Session gives EverBot the information needed to understand your business and make recommendations specific to your situation, not generic advice.

You are never required to purchase any additional service after your Clarity Session. Many clients complete the session, receive their Action Plan, and implement it themselves. That is a completely valid outcome.

If you choose to move forward with Done For You after your Clarity Session, your Clarity Session fee is credited in full toward the Done For You project cost — at any price point, permanently. Current pricing for the AI Clarity Session is listed on the AI Consulting page. Done For You and Monthly AI Maintenance pricing is scoped per engagement.

The Clarity Session fee credit does not apply toward Monthly AI Maintenance.

Payment

• AI Clarity Session: Stripe via Calendly at booking. Payment required to confirm your session.
• Done For You: 50% due before work begins, 50% due on completion. Clarity Session fee credited toward total project cost before the first payment is calculated. Terms in signed DocuSign contract.
• Monthly AI Maintenance: Monthly Stripe billing. Begins after Done For You completion or by separate agreement. Cancel anytime with 30 days written notice.

Cancellations

• AI Clarity Session: 24+ hours before scheduled session = full refund or reschedule at no charge. Less than 24 hours before = non-refundable.
• Done For You: First payment (50%) is non-refundable once work begins. If the client cancels mid-project, the first payment is retained for work performed. If EverBot cannot complete the project, a prorated refund of the first payment will be issued for work not yet performed. Second payment (50%) is due on completion before final delivery.
• Monthly AI Maintenance: Cancel anytime with 30 days written notice. No refunds for the current billing period.

EverBot Cancellations

If EverBot cancels a scheduled AI Clarity Session for any reason, the client receives a full refund or the option to reschedule at no charge. No exceptions.

Confidentiality

All client business information shared during any EverBot engagement is confidential and will not be disclosed to third parties without written permission.

Portfolio & Case Study Use

EverBot may use anonymized or generalized descriptions of consulting engagements in its portfolio, marketing materials, website, and case studies. Anonymized means no identifying information about the client or their business is included. Named references — identifying a client by name — require separate written opt-in consent and are never assumed.

Advisory Nature of Services

EverBot provides AI education and consulting services for informational and advisory purposes only. All recommendations, action plans, and deliverables represent EverBot’s professional judgment based on information provided by the client at the time of engagement.

Results from implementing any EverBot recommendations vary based on individual business circumstances, market conditions, client execution, and factors outside EverBot’s control. EverBot makes no guarantees of specific business outcomes, revenue increases, cost savings, or other results.

Clients are solely responsible for evaluating whether EverBot’s recommendations are appropriate for their specific situation before implementing them.

Intellectual Property

Ownership transfers on full payment. For Done For You engagements, ownership of all custom deliverables — including websites, custom tools, automations, written materials, and any other work product created specifically for the client — transfers to the client upon receipt of full payment. Until full payment is received, EverBot LLC retains all ownership rights to the work product. EverBot reserves the right to withhold delivery of final files, credentials, and access until payment is received in full.

Non-payment. If a client fails to make any required payment, EverBot LLC retains full ownership of all work product created under the engagement. The client has no claim to any deliverable, file, credential, codebase, or other work product for which full payment has not been received. EverBot reserves the right to remove, unpublish, or revoke access to any deliverable in the event of non-payment.

Action Plans. The written AI Action Plan delivered following an AI Clarity Session is the client’s property upon delivery and receipt of the session fee. It is not subject to the payment-contingent ownership terms above.

EverBot retains its methods. EverBot retains ownership of its general methodologies, frameworks, processes, templates, and approaches used in delivering services. These are not transferred to the client and may be used in future engagements with other clients without disclosing confidential client information.

Third-Party Tools. EverBot engagements may involve third-party software, platforms, and tools (such as Zapier, Canva, Google Workspace, and others). Ownership and licensing of third-party tools are governed by those tools’ own terms of service. EverBot is not responsible for changes to third-party tools, pricing, or availability after an engagement concludes. Ongoing subscriptions to third-party tools required to operate a deliverable are the client’s responsibility after handoff.

Limitation of Liability

To the fullest extent permitted by applicable law, EverBot LLC’s total liability for any claim arising from or related to services rendered — whether in contract, tort, or otherwise — is limited to the total amount paid by the client for the specific service giving rise to the claim.

EverBot LLC is not liable for any indirect, incidental, consequential, or punitive damages, including but not limited to lost profits, lost revenue, lost data, or business interruption, even if EverBot has been advised of the possibility of such damages.

This limitation applies to all EverBot services: AI Clarity Sessions, Done For You engagements, Monthly AI Maintenance, workshops, AI club programs, and school events.

School Events & Demonstrations

Insurance

EverBot LLC carries general liability insurance. COI provided on written request at least 14 days before the event.

Payment

Full payment required before event date. Terms in signed event agreement.

Equipment & Safety

EverBot staff operate all robotic equipment at all times. Guests must not touch or control the robot unless directed during a supervised activity. Event host assumes responsibility for damage caused by attendees or third parties.

Venue Responsibility

Client or host is responsible for venue fees, permits, power access, and additional requirements.

Cancellations / Force Majeure

EverBot reserves the right to cancel or reschedule due to weather, venue issues, power failure, illness, or circumstances outside our control, without penalty beyond refund of payments made.

Dispute Resolution & Governing Law

Dispute Resolution

EverBot is committed to resolving concerns fairly and promptly. If you have a question or concern about any EverBot service, please contact us at info@everbot.tech before pursuing formal action. We will respond within five business days and make a genuine effort to resolve the issue directly.

Governing Law

These policies and any disputes arising from EverBot’s services are governed by the laws of the State of Colorado, without regard to its conflict of law provisions. Any legal action or proceeding arising under these policies shall be brought exclusively in the state or federal courts located in Jefferson County, Colorado.